Frequent Rental Questions
What is the rental cost for your facilities?
Rental Rates (pdf) vary depending on the size room you choose to rent. Rates start at $80 for a meeting room and go up to $2000 for the largest theatre. Please note that half of the space rental fee is required within 10 days of receiving a contract to secure your event date. General holds may not be placed on a room. The remaning balance will be due two weeks prior to your event.
What is included in the rental fee?
The rental fee includes use of the designated space and available college furniture. For example, a traditional wedding reception set-up includes banquet rounds, chairs, head table, dessert table, gift tables, and use of two lighted metal arches. Initial set-up labor, standard housekeeping and basic security are also included. Additional labor fees may be applied for technical assistance.
May we bring in our own food and beverages?
No. All food and beverages served on campus must be contracted through the designated Alverno College catering company. Renters are invited to arrange for a taste testing after a rental contract is in progress.
How much does catering cost?
Costs will vary greatly depending on the food and beverage options you would like to offer guests attending the event. When looking at the Catering Guide (pdf) keep in mind that taxes will be added to the cost.
A signed catering contract and half of the estimated catering balance will be required three weeks prior to the event. Actual charges for food and beverages will be based on a guarantee count provided two weeks prior to the event. The remaining estimated catering balance is due two weeks prior to the event.
Is there a cake cutting charge?
Yes. The cake cutting charge is $1.00 per guest. This includes cutlery, plates and labor.
Does Alverno hold a liqueur license?
Yes. All arrangements for a bar or alcohol served at events is managed through our on-site catering service.
Are there any decorating restrictions?
Renters are welcome to bring in their own decorations, high an outside vendor, or contract services with the catering department.
- Candles must be enclosed in glass containers.
- Items may only be placed on the walls using blue painter’s tape.
- Artwork may not be taken down (except for the 4 large pieces along the South end of the Conference Center).
- Wedding reception rental fees include two lighted arches. Renters are able to decorate the arches with flowers, greens, etc.
All decorations, the renter would like to keep, must be removed at the conclusion of the event.
Do students, staff, faculty or alumnae receive discounts?
Current students in good standing with the college, employees, and alumnae receive a 15% discount off the space rental fees. This discount does not apply to food, beverages or equipment.
Do rooms include internet connections or the possibility to show PowerPoint presentations?
All of our rooms have connections for computers and PowerPoint software installed on all meeting/classroom computers. Laptops may also be used with Smart classroom projection systems. There is a $100 fee per technology station charged for equipment used in the Conference Center. There is no charge for classrooms that already have the equipment installed.
May I/we come and view the space?
Site visit times are available Monday-Thursday 8am-6:30pm and Friday 8am-5pm. To schedule an appointment call 414-382-6159.